Administrative Position, Ottawa-Gatineau

Position Type: Full Time, Permanent

Salary is determined based on your skills and experience

Administrative Skills And Responsibilities

  • Liaise with clients either in person, phone, written communication, etc.
  • Oversee the good function of the daily activities of the firm
  • Receive all in-bound calls, emails, and visitors
  • Prepare, review, and edit correspondence, forms, and other documents
  • Send and receive messages
  • Provide administrative support to all team members
  • Sort, file, and retrieve documents according to established filing systems
  • Sort, process, and verify applications, receipts, and other documents
  • Maintain records of filed and removed materials
  • Perform basic bookkeeping tasks such as preparing invoices and bank deposits
  • Provide information to clients and public
  • Photocopy and collate documents for distribution, mailing and filing
  • Review, evaluate and implement new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Invoicing clients and following up on payment
  • Assemble data and prepare periodic and special reports, manuals, and correspondence

Other duties will be assigned as required

Education And Experience

  • 2 years of relevant experience or a diploma/degree with an administrative focus (required) 
  • Experience with project management software (required)
  • Experience with Microsoft Office (required)
  • Experience with tax and accounting software (asset)
  • Bilingual with working proficiency in English and French (preferred)

Personal Skills

  • Strong communication and customer service skills
  • Strong organization and time management skills 
  • Strong analytical and strategic thinking skills; Is motivated and ambitious 
  • Works well in a team and individually
  • Wants to make a positive impact on clients
  • Wants to grow and develop new skills
  • Wants part of the growth and development of the firm


If you are looking for a challenging and rewarding career, a place to belong and thrive, and a great team of colleagues who want to be part of your development, apply now by emailing your resume to

Due to the significant number of resumes we usually receive, only candidates chosen for interviews will be contacted.